MARKETPLACE CONTRACT
IMPERIAL COUNCIL SESSION 2004, INC.
DENVER, COLORADO, U.S.A.
PLACE, DATE AND HOURS OF OPERATION:
The Marketplace in conjunction with the meeting of the Imperial Council
Session of 2004, Inc. shall be held in the Colorado Convention Center located
700 14th Street, Denver, Colorado 80202. Booths reserved and paid for through
this contract will be available for exhibitor set-up on Saturday, July 3, 2004
from 1000 AM until 4 00 PM of that day Hours for public display and sales
shall be from 9 00 AM through 5:00 PM commencing on Sunday, July 4, 2004
through Wednesday, July 7, 2004 inclusive Vendors and their employees shall be
allowed to enter the exhibit area at
8:00 AM and shall depart the premises prior to 5:30 PM daily during the days
of public display and sales. Move out shall commence at 5.00 PM on Wednesday
July 7 and be completed that day.
BUSINESS AREA AND ACTIVITIES:
The Exhibitor agrees to conduct his and/or her business only during the
specified business hours and to restrict that activity to the designated booth
space(s).
DESCRIPTION OF BOOTH SPACE:
Each booth shall be a standard 8-foot by 10-foot space with an 8-foot high
back wall and a 3-foot high sidewall. Each booth shall be furnished with an 8
foot long skirted table, two chairs, one wastebasket, access to a 110 volt A C
electrical outlet and a 7 inch high by 44 inch wide sign displaying the
Exhibitor’s Company name. Additional equipment required by the Exhibitor shall
be rented from the Show Contractor at the Exhibitor’s expense. Electrical
service shall be at the Exhibitor’s expense by prior arrangement with the
Colorado Convention Center through the
Show Contractor.
FEES, TERMS OF PAYMENT
AND RESERVATION OF BOOTHS:
Rental Fees are as follows:
1. Booths numbered 1000 through 1008 and all corner booths are priced at
$1200.00 each.
2. All interior booths (except as noted above) are priced at $1000.00 each.
3. A discount of$150.00 each is offered if adjoining booths are rented.
Example: One corner
booth ($1200) and the adjacent interior booth ($1000) minus
the discount ($150 x 2=
$300)
would rent for a discounted price of $1900.00
4. No discount is offered for adjacent corner booths (peninsular booths). Cost
for the two
booths would be $2400. 00.
A NON-REFUNDABLE binder fee of $300 00 per booth is required to reserve each
booth The date of receipt of the binder fee by this Corporation shall govern
priority of space assignment on a first come-first served basis The binder fee
shall be credited to the cost of each booth with the remaining balance due on
or before February 1, 2004 If the balance is not received by February 1. 2004,
the Exhibitor forfeits all rights to the booth reservation and binder fees.
All prices are quoted in United States Dollars. All payments due to this
Corporation shall be made in the form of Checks or Money Order made payable to
THE IMPERIAL COUNCIL SESSION OF 2004, INC NO CASH WILL BE ACCEPTED.
In the event of cancellation by the Exhibitor, no monies will be refunded or
credited to future Marketplace operations. Exhibitors are requested to
stipulate their preferences for booth space by booth number including first,
second third and fourth choices Every effort will be made to comply with the
Exhibitor’s highest priority preference.
SUBLETTING OF SPACE:
No Exhibitor may assign, sublet or apportion the whole or any part of the
allocated space, nor exhibit therein any goods other than those manufactured
or handled by the Exhibitor in the regular course of business, nor permit any
representative of any other firm to solicit business, take orders, or sublet
the space.
LIABILITY:
The Exhibitor understands and expressly agrees that The Imperial Council
Session of 2004, Inc and The Colorado Convention Center, their Directors,
officers, members, agents and employees will not be responsible for any of, or
damage to, goods, services or property of Exhibitor or Exhibitor’s employees,
and Exhibitor on signing this Contract expressly releases the above mentioned
and agrees to indemnify them against all claims. The Exhibitor assumes entire
responsibility and hereby agrees to protect, indemnify, defend and save The
Imperial Council Session of 2004, Inc., and The Colorado Convention Center,
their Directors, officers, members, agents and employees harmless against all
claims, losses and damages to persons or property, government charges of
fines, and attorney fees arising out of or caused by Exhibitor’s installation,
removal, maintenance, lack of maintenance, occupancy or use of the standard
exhibition premises or part thereof.
SALES TAXES:
The Exhibitor shall be solely responsible for payment of all tax liabilities
to the proper authority Information pertaining to Exhibitor’s responsibility
to meet Colorado State and City and County of Denver Sales tax requirements
may be obtained by writing
Denver City
and County Treasury Dept 144 West Colfax Avenue Denver, CO 80202
Colorado
Dept. of Revenue 1375 Sherman Street Denver, Co 80261
MAXIMUM EXHIBIT SIZE:
All exhibits shall conform to the assigned booth space and shall not
restrict visual or physical access to adjacent exhibitors
RELOCATION OF EXHIBITS:
The Imperial Council session of 2004, Inc reserves the right to alter location
of exhibits or of displays as shown on the official floor plan in their sole
discretion if
deemed advisable and to be in the best
interests of The Imperial Council session of 2004, Inc.
SHOW CONTRACTOR:
Installation and dismantling of all booths shall be handled by Breede Colorado
Exposition services, 5140 Colorado Boulevard, Denver, CO 80216. Telephone
303-321-8784! 1-800-333-EXPO, FAX. 303-321-8694 Attention: Mr. Bill Kuhnlein.
SERVING OF FOOD AND DRINK:
The serving or sale of Alcoholic Beverages is forbidden in the exhibit area.
The serving or sale of any food or beverage in the exhibit area is forbidden
without the written permission of the Marketplace Chairman
AMENDMENTS OF CONTRACT RULES:
Any and all matter or questions not specifically covered by the preceding
provisions shall be subject solely to the decision of The Imperial Council
session of 2004, Inc The rules and regulations may be amended at any time by
The Imperial Council session of 2004, Inc and all such amendments made shall
be binding on all Exhibitors Each exhibitor for himself and his employees,
agrees to abide by the rules and regulations and by any amendments or
additions thereto that may thereafter be established or put into effect by The
Imperial Council Session of 2004, Inc.
CONTRACT AGREEMENT:
I (we) hereby agree
to the terms of this contract with The Imperial Council session of 2004, Inc
Booth Number 1st
Choice _____ 2nd Choice _____ 3rd Choice _____
4th Choice _______
Name of firm
________________________________ Contact ___________________ Phone
___________________
Street Address
______________________________City ___________________________ State ____ Zip
________
Product
______________________________________ Do you need Hotel Information?
______________
Authorized
Signature ________________________________ Title ____________________ Dated
____________
For
The Imperial Council session of 2004, Inc.
William L Sweeney, Marketplace Chairman
P0 BOX 261904 Highlands Ranch, CO 80163-1904
White
Copy: Marketplace Chairman ** Yellow Copy. Exhibitor ** Pink Copy Imperial
Council Session 2004 Director General